Recently, I found myself caught in a sales cadence from someone trying to sell me things I didn’t need. One of the emails amusingly read, “Hey, you still haven’t responded to any of my emails.” Given that all these emails were unsolicited, I couldn’t care less.
When dealing with unsolicited emails, my go-to actions are “Archive” or “Report junk.” This helps me clear my inbox quickly and focus on important emails. Besides unsolicited messages, I also receive automated and actionable emails, such as invoices and requests.
Outlook’s “Quick Steps” feature is ideal for managing these efficiently. With just one click, a quick action can reply to an email, forward it to someone else, or delete it. What makes this feature powerful is its ability to perform multiple actions in sequence, saving you a lot of time.
Here’s an example of a simple “Thank you” email you could send to vendors who’ve sent offers you don’t need right now. This action not only replies but also archives the email, clearing your inbox quickly and efficiently.
Other useful quick actions might include:
- Forwarding an email to the help desk or another colleague
- Sending a bill to your Accounts Payable department
By utilizing Outlook’s “Quick Actions,” you can maintain a clean and organized inbox while handling necessary tasks with ease.